Administrative Secretary - Remote Work

WHAT IS THE SMALL BUSINESS SELF EMPLOYED (SB/SE) DIVISION? A description of the business units can be found at: Birmingham AL AL1213, Huntsville AL AL2393, Mobile AL AL1238, Montgomery AL AL2203, Anchorage AK AK3237, Glendale AZ AZ7887, Mesa AZ AZ6886, Phoenix AZ AZ7748, Tucson AZ AZ0058, Fayetteville AR AR1316, Little Rock AR AR0063, Bakersfield CA CA7102, Camarillo CA CA8500, Carpinteria CA CA8479, El Monte CA CA7023, Fairfield CA CA8182, Fresno CA CA7226, Fresno CA CA7333, Fresno CA CA7456, Fresno CA CA7462, Fresno CA CA7898, Glendale CA CA6218, Laguna Niguel CA CA0521, Los Angeles CA CA0150, Los Angeles CA CA7816 (Woodland Hills), Oakland CA CA0281, Palm Springs CA CA7903, Sacramento CA CA6139, San Bernardino CA CA8050, San Diego CA CA0316, San Francisco CA CA0154, San Jose CA CA6116, San Marcos CA CA6921, San Mateo CA CA8280, San Rafael CA CA8211, Santa Clarita CA CA7159, Santa Maria CA CA7585, Santa Rosa CA CA0221, Stockton CA CA7588, more locations top of Qualifications and Additional information. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position. * Serves as the liaison between the manager and his/her key subordinate staff members and other key officials. Acts as office manager for the office. On own initiative, recommends changes in administrative policies. Devises and installs office procedures and practices to be used. Personally handles to completion a variety of administrative projects, performing necessary coordination, making contacts, obtaining comments from management officials concerned, and preparing correspondence. * Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., Edits and offers a critique on organizational internal management documents, pointing out aspects such as lack of clarity or understandability and questions on substantive content. * Screens all calls and visitors, answering most questions and completing most administrative business involving established policy or routine matters. Maintains the confidential files of all sensitive material for the manager. The secretary also establishes and maintains general administration and other confidential files in the manager's immediate office. Help S. Passport; Undergo a review of prior performance/conduct and an income tax verification. Refer to "Get Your Tax Record" at to check the status of your account, balance owed, payment history, make a payment, or review answers to tax questions. Must successfully complete a background investigation, including a FBI criminal history record check (fingerprint check). * These documents must be unexpired original or certified copies. * The Fair Chance to Compete for Jobs Act prohibits the Department of Treasury and its bureaus from requesting an applicant's criminal history record before that individual receives a conditional offer of employment. Applicants who believe they have been subjected to a violation of the Fair Chance to Compete for Jobs Act, may submit a written complaint to the Department of Treasury by email at, FairChanceAct@treasury.The experience may have been gained in the public sector, private sector or Volunteer Service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume. Specialized experience for this position includes: receiving calls and visitors and directing them to appropriate person or subordinate office; Preparing a variety of correspondence, reports, forms, requisitions, requests for personnel actions and legal documents; Reviewing documentation for proper format, conformance with procedural instructions, grammar, punctuation, and spelling; Organizing and maintaining files and records, manuals, handbooks, and other related materials; Scheduling appointments and assembling background material; Providing basic coordination and pertinent information on office functions. Specialized experience for this position includes: screening and answering telephone calls and determining which require personal attention; Scheduling and shifting appointments based on commitments; Providing advice, assistance and training to clerical support positions; Scheduling engagements and background material and preparing notes regarding topics to be discussed. Applicants must be a qualified typist with a minimum typing speed of 40 words per minute (based on a 5-minute sample with three or fewer errors). Applicants may meet these requirements by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office, or by self-certifying their proficiency. Performance test results and certificates of proficiency are acceptable for three years. We may verify proficiency skills of self-certified applicants by administering the appropriate performance test. For positions with an education requirement, or if you are qualifying for this position by substituting education or training for experience, submit a copy of your transcripts or equivalent. Click here for Foreign Education Credentialing instructions. Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer. * If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so. * This is a non-bargaining unit position. * Tour of Duty: Day Shift: Monday - Friday; Alternative work schedule, staggered work hours or telework may be available. * Obtain and use a Government-issued charge card for business-related travel. * Telework Eligible Positions: Telework eligible positions do not guarantee telework. Employees must meet and sustain IRS telework eligibility requirements (e.g., reporting at least twice a pay period to your assigned Post of Duty (POD)) and supervisor's approval to participate in the IRS Telework Program. Employees must also be within a 200-mile radius of their official assigned post-of-duty (POD) while in a telework status. Applicants must apply and/or update their applications by 11:59 pm ET at the close of the following cutoff dates to be considered: This announcement may be amended to include additional cut-off dates within the 12 month period if needed, not later than 5 days prior to the additional cut-off date(s). Eligible applicants in the highest category who apply by the initial cut-off date will be considered first. Eligible applicants who apply by the initial cutoff in the highest Quality Group will be considered first. All other applicants will be considered in Quality Group order as needed, to fill remaining vacancies. Any required documents should be submitted at the time that you apply - documents will not be accepted after the vacancy closes.